UNIVERSITY OF SOUTH AFRICA

 

 

COLLEGE OF LAW

SCHOOL OF LAW

OFFIECE OF THE DIRECTOR

SECRETARY/ADMINISTRATIVE OFFICER (P9)

 

**Please indicate in detail on the application form or CV the extent to which your qualifications and experience meet the requirements of positions set out below.

 

ADMINISTRATIVE OFFICER/ SECRETARY (1)

 

(Ref:CLAW/Schlaw/AO/P9/June11/MMM-43)

 

Requirements

 

·         Grade 12 certificate plus Secretarial Diploma with at least three years experience in an academic department/directorate

·         At least 5 years experience in general office administration and secretarial support

·         Above average secretarial skills.

·         Word processing/ Computer literacy.

·         Proficiency in South African Languages.

·         Ability to work under pressure, individually and as part of a team.

·         Maintain confidentiality and exercise discretion.

·         Excellent written and oral communication skills in English

 

 

Duties

 

·         Handling of all secretarial (including the electronic diary) and administrative duties including word processing.

·         Compiling, processing of data and drawing up of annual report.

·         Liaison at a high level with internal and external stakeholders.

·         Recording of proceedings, workshops and minute taking at meetings.

·         Formulation of letters, reports and documents.

·         Monitoring the budget and cost effectiveness of the office.

·         Query handling and resolution.

 

Recommendations:

 

·         General knowledge of Unisa policies and procedures.

·         Proficiency in Afrikaans to enable assistance to students who study in this language of tuition.

 

 

Assumption of duty:     As soon as possible.

Salary:                          Remuneration is commensurate with the seniority of the position

Closing date:                2011/7/05

Enquiries:                    (012) 429 8886   Mr MM Mofokeng (HR: Staffing & Clients Services)

 

Any change in conditions of service will only become operative after one calendar month's written notice and will be made in full compliance with the relevant provisions of the Labour Laws.

 

 The prescribed application form must be accompanied by a CV, ORIGINAL certified copies of all educational qualifications and a copy of your ID. Submission of such copies entitles Unisa to authenticate the qualifications without any further consent from the applicant. Applications not on the prescribed application form and submitted without ORIGINAL certified copies attached will not be considered. Candidates with foreign qualifications must also submit the South African equivalent of the qualification. These qualifications are evaluated by SAQA. The contact details of three contactable references must be provided.

 

Appointments will be made in accordance with Unisa’s Employment Equity Plan.

 

  We welcome applications from Persons with Disabilities    See full size image

 

Applications on the prescribed forms are invited and should be posted to Unisa HR: Staffing, P O Box 392, Unisa, 0003 on or before the closing date.  Hand delivered application forms can be deposited into the application boxes situated at the following locations at the Muckleneuk Campus: Theo van Wijk Building, Main Entrance or at the Main Entrance, OR Tambo Building, 3rd Floor. The prescribed application form is obtainable at the counter on the 3rd Floor, OR Tambo Building UNISA, Preller Street, Muckleneuk, Pretoria or can be downloaded from www.unisa.ac.za on the Internet.

 

Correspondence will be limited to short‑listed candidates only.  If you have not been contacted within 2 months after the closing date of this advertisement, please accept that your application was not successful.

 

 

Signed 

Dr V Singh

Executive Director: Human Resources