UNIVERSITY OF SOUTH AFRICA

DEPARTMENT OF UNIVERSITY ESTATES

VENUE AND LOGISTICS ASSISTANT

Ref No: UnivEstates/VenAss/P13/Jun11/mn

To assist the manager or supervisor to prepare the halls/venues according to the needs of clients.

Requirements:

· Grade 12 certificate

· 2 years experience in cafeteria/conference/concert venue assistance

· Proficiency in English

· Good customer relations

· Abilities required

o To work under pressure

o To work in a team, as well as independently

o To work accurately

o Physically strong and healthy

Recommendation:

· Knowledge of OHS and compliance with relevant regulations

Duties:

• The purpose of this post is to assist the manager/supervisor to prepare the halls/venues according to the needs of clients
• Receive weekly reservation planning lists or requests for service delivery from clients, liaise with clients on specifications, and keep record for submission to monthly reports
• Organise resources and set up audiovisual equipment in booked venue according to client’s requirements on the day of the event
• Arrange chairs and desks as per client’s request or requirements
• Check resources and condition against checklist e.g. air conditioning adjustments
• Demonstrate the functions of the temporary or permanently installed equipment in the presence of the user and ensure that they can handle the equipment independently
• Check condition of venue & record defects, and report malfunctions to Venues Team leader
• Secure the venue until client takes ownership and has signed for the key
• Collect and ensure safety of equipment / resources after use of venue
• Collect, record & keep safe any unattended valuables
• Secure the venue and return the key to security
• Wash/clean water bottles and glasses and provide fresh water and clean glasses to the venues as requested
• Assist with the clearance of venues
• Remove and replace broken desks and chairs or any other furniture in the venues and report to the Maintenance Department for repairs
• Organise and sort paper and card board boxes for recycling
• Assist with relocation of furniture
• Provide usher services at entrances of buildings & venues and provide information regarding events to clients

This position will be filled to give effect to the employment equity plan of the Department of University Estates.

Assumption of duty : As soon as possible.

Salary : Remuneration is commensurate with the seniority of the position

Enquiries : 012 429 3074 (HR Staffing and Client Services; Ms M Ndabeni)

Closing Date : 27 June 2011

Any change in conditions of service will only become operative after one calendar month's written notice and will be made in full compliance with the relevant provisions of the Labour Laws. 

The prescribed application form must be accompanied by a CV and ORIGINAL certified copies of all educational qualifications and identity document. Submission of such copies entitles Unisa to authenticate the qualifications without any further consent from the applicant. Applications not on the prescribed application form and submitted without ORIGINAL certified copies attached will not be considered. Candidates with foreign qualifications must also submit the South African equivalent of the qualification. These qualifications are evaluated by SAQA. The contact details of three contactable references must be provided, one of which must be from your present employer. Should you currently not be employed, a contactable reference from your previous employer must be provided.

Appointments will be made in accordance with Unisa’s Employment Equity Plan.

  We welcome applications from Persons with Disabilities   

Applications on the prescribed forms are invited and should be posted to  Unisa HR: Staffing,  P O Box 392, Unisa, 0003 before the closing date.  Hand-delivered application forms can be deposited into the application boxes situated at the following locations at the Muckleneuk Campus: Theo van Wijk Building, Main Entrance or at the Main Entrance, OR Tambo Building, 3^rd Floor.    The prescribed application form is obtainable at the counter on the 3rd Floor, OR Tambo Building UNISA, Preller Street, Muckleneuk, Pretoria or can be downloaded from http://www2.unisa.ac.za/vacancies/forms/ApplicFormAdmin_Jul09.doc on the Internet.

Correspondence will be limited to short-listed candidates only. If you have not been contacted within 2 months after closing date of this advertisement, please accept that your application was not successful.

Signed

Ms P Makanya-Ojowuro

Director: Human Resources Staffing and Client Services